Privacy and consent
Your information, your choice
How Soul of Vietnam Foundation collects, uses and protects your personal information, and how we ask for your consent.
Draft for the foundation to review · Last updated November 2026
Privacy
Who we are
Soul of Vietnam Foundation is a non-profit society in British Columbia (S0080444). We follow BC’s Personal Information Protection Act (PIPA) and Canada’s Anti-Spam Legislation (CASL).
What we collect
Only what you give us in our forms: your name, email, phone and the details you choose to share, such as your organization, volunteer role, testimonial, photos or video link.
Why we collect it
To reply to you, match volunteers to roles, send sponsor information and run the festival safely.
Who sees it
Only the Soul of Vietnam team. Form entries are stored in the foundation’s own Google account. We never sell or rent your information.
How long we keep it
Only as long as we need it for the purpose you gave it for. Then we delete it.
Your rights
You can ask to see, correct or delete your information at any time.
Consent
Forms and email
Sending a form lets the team contact you about that request. Newsletter emails are a separate choice: that box is never ticked for you, and every email has an unsubscribe link.
Photos and video at the festival
The festival is a public event. The team takes photos and video for this website, social media and sponsor reports. If you prefer not to appear, tell a photographer or the welcome tent, or email us later and we will remove the image.
Children
We do not publish children’s names. Photos of children appear only in group scenes or with a parent’s or guardian’s permission. Volunteers under 16 need a parent’s or guardian’s consent.
Testimonials and stories
We publish your words, name, photos or video only with the permissions you tick. You confirm that you took the photos or have permission to share them.
Changing your mind
You can withdraw consent at any time. We stop using your information for that purpose and take down what you ask us to remove.
Questions or requests
Email the team to see, correct or delete your information, or to withdraw consent.
Email the teamsoulofvietnam.foundation@gmail.com
